National Park Service, U.S. Department of the InteriorNational Park Service, U.S. Department of the Interior
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Quick Find 
Abstract 
Alternate Title 
Contributor 
Contents 
Date Published 
DjVu 
Format & Size 
Has Part 
Internal Note 
Is Part of 
Journal citation 
Keywords 
Language 
Location 
MrSID 
Note 
Numbers 
Park Code 
Park Name 
Place 
Publisher 
Related To 
Resource Type 
Rights/Access 
Source/Original 
Subject 
Time 
Title 
URL 
   

INSTRUCTIONS:
  1. The first 16 fields are the minimum required when they apply to the resource.
  2. Click on Help or examples for HELP (will open in new browser window.)
  3. Click on to add another name, subject, note, etc.
  4. Use Quick Find at left to jump to a particular field

Collection Name: NPS Digital Library
Record Owner: Fire Management Program Center Created: 11/9/2004
Lock Status:

1. Title: Help
Images: Title should answer: Who or What, Where and When?
Text: Copy the title from the title page or cover omitting leading articles (The, A, An).   (examples)

1b. Alternative Title (Optional): Help
Use when resource may be known by an additional title
 

1c. Citation for articles & book chapts: Help
Full citation of journal/book from which article or book chapter is taken, eg.
In: The Texas Journal of Science 14, 2 (1962): 197-215. (examples)

2. Author/Creator/Contributor: Help
Use for any personal or organization name with direct or indirect responsibility for creating the resource like authors, photographers, sponsors ; click Add button for multiple names
Parks/Programs is a thesaurus list of all NPS Park and Program names (examples)
Name: Parks/Programs
Role:
Affiliation:

3. Resource Type: Help   (examples)

4. Rights/Use and Access Restrictions: Help
Explain Use and/or Access Restrictions if any   (examples)

5. Publisher: Help
Examples: U.S. National Park Service OR Harper & Row, Ltd. (examples)

6. Date Published: Help
Images: Date digital image added to NPS Focus (See 14. for date picture taken)
Text: Date original published or completed in current form
Prefer MM/DD/YYYY to text date and use "01" when day and/or month are unknown. (examples)
 
MM/DD/YYYY: //
Text: Text dates are not searchable. Use for dates like "Spring 1972" or "1980s?"

7. Format & Size: Help
Quantity, digital or physical format & size of resource(s)     Examples: 2 images (MrSID format); 152 pages (DjVu format) ; 36 p. bound paper report (8 1/2" x 11"); 10 35mm color slides (examples)

8. Source of Image/Description of Original: Help
If current resource is a scanned, encoded, or otherwise reformatted version of another resource, describe the Source/Original here. Use for digital camera images, Word files, and physical slides and reports. (examples)
 

9. Park Name: Help
Program names go under 2. Contributor
 

10. Park Code: Help
 

11. Is Part of (collection or series name): Help
A publisher series or digital collection name; e.g. Submerged Resources Center Digital Collection (examples)
 

12a. Subject: Help
Enter each subject term in a separate field. Click on ADD button if there are more than three.
Click on Thesaurus to select a term OR if using another subject list select the name in the drop box (examples)

 Thesaurus   
 Thesaurus   
 Thesaurus   

12b. Keywords: Help
String together a series of keywords (not from a thesaurus); separate each with a space semicolon space
Example: manatee ; endangered species ; habitat ; mammals ; boating accidents (examples)

 

13. Place, Spatial Area Covered by Content: Help
Enter place names describing geographical area covered by the resource
State -- County and/or City if known -- Park -- Region within park
Example: Pennsylvania -- Gettysburg National Military Park -- Little Round Top (examples)

Place name:    
Coordinates, NAD83 Decimal Degrees (Optional)
Enter North & West OR all 4 coordinates in decimal degrees (min of 5 decimal places); use NAD83.
North:
West:
South:
East:

14. Time Period Covered by Content: Help (examples)
The time coverage of the resource may be a single date or a range of dates.
* Time coverage for a candid image is the day the image was taken.
* A report about the Civil War would be 01/01/1862 to 12/31/1865;
* Use 01/01 or 12/31 for month and day when unknown;
Begin Date/Single Date: //
End Date (if range): //   

15. Abstract or Summary: Help
One or more sentences that provide an abstract, description, or statement of the significance of the resource. (examples)
 

Contents: Help
Use when two or more images are attached to a record. Optionally add Table of Contents for reports
Example: Pt. 1. North side of barn -- pt. 2. close-up of east window -- pt. 3. South side of barn (examples)

 

17. Note: Help
Any additional info about the item that is not covered elsewhere; use the ADD button to enter as many Note fields as needed (examples)
 
 

18. Internal Note: Help
A note that you wish to be displayed to staff but not to the public (examples)
 

19. Language of Resource: Help
Specify the language(s) of text resources.
 

20. Standard Number: Help
Any type of number assigned by NPS or other agency; Enter number, space, colon, space, text explanation of number; Example: 45123 : NPS List of Classified Structures ID (examples)
 

21a. Location of Resource: URL Help
Use when record is describing a Web site; example: http://www.nps.gov/RestOfIt.html (examples)
 

21b. Location of Non-digital Information Resource: Physical Location Help
Use when record describes a non-digital resource such as a printed report;
Location is the building, room, shelf or cabinet of the physical item (examples)

 

22. Related to: Help
Use to inform users of another computer system or Web site that may be related to this resource (examples)
 
URL (if available):  
 

23. Has Part (Multiple DIFFERENT RESOURCE TYPES described on same record) Help
Use on the RARE occasions when two resources that have different formats (e.g. an image and a drawing OR a technical report and its questionaire) must be kept together on the same record in order for the content to make sense to the user. Prefer 15. Contents when all resources are in the same format such as 10 images of a building. (examples)

Part No.:

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Save Record and Create Another Using a Template.
Save Record and Create Another Like This One.
Save Record and Return to the Home Page.

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Contact System Staff: NPS_Focus@nps.gov